Author: Azusa StreetRiders International

Expense Reimbursements for Azusa StreetRiders Board Members

The following appeal and info comes from our founder, Brother Fred Beall:

As most everyone knows, since its inception in 1999, not a single penny has been taken from the Azusa StreetRiders account to pay for any expenses incurred by any of our members. This means that all travel expenses (gas, tolls, flights, food, hotels, etc.) have been the sole responsibility of the member. All funds received, without exception, have gone to purchase motorcycles for Oneness Apostolic missionaries or direct organizational expenses (postal charges, display booth costs, etc.) Additionally, even for the products we sell (t-shirts, flags, motorcycle paraphernalia, etc.), all profits are re-invested into ASR to help promote/recruit so that we can be more effective in our outreach efforts. Don’t you wish this was the case with all “charitable” organizations? No “sleazy” relationships lining the pockets of friends! 

Because of this mandate (included in our bylaws), to serve in any capacity with Azusa StreetRiders is both an honor and a privilege that sometimes carries a tremendous personal financial burden. All parties interested in serving on the board of directors are apprised of the fact that no reimbursements are permitted and for this reason, highly qualified individuals are sometimes not able to serve. This is unfortunate as we want the best of the best to be in leadership positions throughout Azusa StreetRiders. 

For these reasons, unbeknownst to the current and most recent past ASR board of directors, several members of ASR discussed a possible way to “help” with personal expenses so that the National Board of Directors of Azusa StreetRiders can be at least partially reimbursed. This concept was introduced at the ASR Business Meeting at the National Rally and received overwhelming approval. Essentially, a separate bank account is to be set up for “donations” from anyone to be used to offset personal expenses in ASR travel related situations. The membership approved the following to serve as the first Travel Advisory board/committee:

• Brother Mike McGhghy
• Pastor Doug Joseph
• Brother Fred Beall

These were tasked with getting the “Travel & Expense Fund” underway and creating the necessary policy, documentation, and forms for the new fund. To this end, we (the advisory board members) submit the following:

ASR Travel & Expense Fund (info for ASR members) (PDF format, 86 KB).

Info: Please donate to the ASR Travel & Expense Fund, a separate account to help our national board members to fulfill their many duties. This fund is independent of all other ASR accounts and disbursements require pre-approval from the Travel Advisory Board. Click for more details about this fund.

ASR Travel & Expense Reimbursement Policy (info for ASR national board) (PDF format, 81 KB).

Info: This document establishes policies and procedures for the reimbursement of travel and expenses incurred during the conduct of outreach and other approved travel for a Board Member of the Azusa StreetRiders. Click for full details.

ASR Travel & Expense Report Form (for ASR national board to submit) (XLXS format, 19 KB).

This spreadsheet form provides an easy way for a Board Member of the Azusa StreetRiders to document the needed details of a request for reimbursement.